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    1. SallySoup123 is offline

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      #1

      What is a proforma invoice?

      I need to prepare a pro-forma invoice for one of my clients and I have no idea what this is. Can anyone tell me?
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    2. Iucounu is offline

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      #2
      Basically, a proforma invoice is one that a company sends to its client before delivering the goods that the client has purchased. This is to ensure that the balance will be paid by the client, usually because the supplier and the client have not done business with each other before.
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    3. SallySoup123 is offline

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      #3
      When do I present this invoice to my client?

    4. Iucounu is offline

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      #4
      This is an invoice that you give to your client before an actual transaction of payment for goods and services takes place.

      ● You send a list essentially of goods or services you are offering the client.
      ● The client confirms they want to purchase these goods or services.
      ● You charge the client the appropriate amount of money.

      A proforma invoice is comparable to a quote, where you and the client discuss what she wants to buy and then the client confirms the purchase through the proforma. Some companies will not release the goods or services until a client has agreed to the proforma invoice.

    5. NeilG is offline

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      #5
      What should I put on a proforma invoice? What should it look like?

    6. Iucounu is offline

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      #6
      There are many examples on the Internet of the different ways a proforma invoice should look. It should include:

      ● The specific name of the good or service you are providing.
      ● The VAT tax on that good or service.
      ● The total cost that you will require from the client.

      It would also include any conditions previously agreed to. Remember though, the proforma is not a legitimate invoice since you haven’t yet provided the goods or services.

    7. Wooster is offline

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      #7
      I think the tax information becomes really useful, too, at some point, yes?

    8. Iucounu is offline

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      #8
      The advantage of using the proforma invoice is that, yes, it does not hold you liable to pay the VAT on an invoice if the client cancels her order. Companies are not required to keep track of proforma invoices.

    9. SallySoup123 is offline

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      #9
      I understand what a pro-forma is now but I’m still not sure I can put a proper one together. I wonder if there is a service that does that.

    10. Iucounu is offline

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      #10
      The best places to look to get help in creating proforma invoices would be shipping companies. For example, DHL offers an online step-by-step program to help you fill one out.

      You could use this service or one like it a few times until you get the hang of things.

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